The 'new employee announcement' email is generally part of the onboarding process. Thank you for sharing in this joyous news with us. We won't send you spam. Once you receive word from the employee that their baby was born, you can share the news with the whole company. Of course, you want to acknowledge the safe and healthy delivery of the newborn baby as this is always a time to celebrate. New employee announcement email. After all, a pregnancy announcement can signal significant changes for your coworkers, too. What age do babies sleep through the night? And this is likely to happen if your current employees arent aware of any new hires. Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Other benefits that Lodin has seen become more prevalent include flexible-leave accommodations, family-building (fertility and adoption) services, paid employee sabbaticals, greater learning and development opportunities, and student loan relief. Congratulations on the arrival of your new baby! This email provides a warm greeting from department heads/managers, which helps to put your new employee at ease. Especially in an email to your workplace, too much information in the photo is not recommended. My name is (Baby First Name) and I was born on (Date) at (Time). The accommodation does not pose a significant burden or expense on the employer. Best wishes to an amazing couple as you share in the love (babys name) has brought you. Formal invitation letter to be present at the function. Inform whether its a baby boy or a girl. If you want to inject some humour into your new baby email, then tread carefully so you dont say the wrong thing. For some of them, it becomes overkill, and emails get ignored if there are too many. I'm putting together a gift basket to send over. We are a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com. Often, companies send a gift basket from the whole office to congratulate someone on the birth of their new baby. Email is often the best answer to the question of how to announce a baby's birth to office colleagues. (Name of contact) from HR will be putting together a gift basket for the family, please see her by Friday if you wish to contribute. The new employee announcement email is part of the onboarding process. Their feelings deserve respect, and you should use the utmost care when sharing your news. $("span.current-site").html("SHRM China "); Home Community March 2013 Meet other parents of March 2013 babies and share the joys and challenges as your children grow. Announcing a new employee is an important step in the onboarding process and should be done on their first day. He/She was born (Day of Week Baby was Born), (Month and date). The baby weighed [birth weight] and measured [birth height]. Wishing you and your wonderful family the very best at this exciting time! 300+ Strong Black Baby Boy Names for 2023. Being a new mother is such a rewarding experience, filled with sleepless nights and lots of wonderful memories that you can barely remember through the haze! You can contact her on extension [extension number] or [insert email address].Regards,Director, People Operations[Name][Signature], Greetings everyone,I hope this email finds you well. Unsubscribe at any time. Welcome to the team, [new employee's name]! Writing a birth announcement email for co-workers is similar to writing a business email in that it should be professional and to-the-point. Dear [mention reference to all employees]. (Employee Parent Name) and (Partner's Name) have granted me the honor of introducing you to their newest addition, baby girl (Baby's Name). Mass email messages can help spread the news to people who may not be visiting you in those first days, such as co-workers and acquaintances. Write a few things about your journey (keep it short). Thank you for sharing this joyous news. temp_style.textContent = '.ms-rtestate-field > p:first-child.is-empty.d-none, .ms-rtestate-field > .fltter .is-empty.d-none, .ZWSC-cleaned.is-empty.d-none {display:block !important;}'; Enjoy the newborn snuggles! (Employee Name) and (Partner Name) wish to present the newest member of our family, (Baby's Full Name). If you need accommodations to do your job effectively while pregnant, your employer must provide them as long as: Accommodations can vary widely and depend on your job and specific limitations. } You see, the way you welcome your new hires shows your organizational structure, culture and how you value people. But other people will be excited about a new hire. We ask that all visitors be planned in advance to work around our rigorous training program. Start the letter by greeting your boss politely as this shows you are well aware of professional courtesy. I plan to meet with HR to see what they need for documentation. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. (Insert Baby Photo) Yeah, can you believe they had a boy/girl? Seeing a picture of the new baby can help personalize the experience. In the early morning hours of (Birth Date), (Baby Name) made his/her great escape and joined (parent's names) at last. Reprieve from certain non-essential work duties. Happy Hour 1: Give new employees a brief introduction. The Employee Assistance Program (EAP) offers confidential, no-cost counseling to you and your family, 24 . Siblings, grandparents, aunts, uncles, cousins, co-workers, and family friends alike leap at the chance to congratulate and encourage pare, 30 Friendly Farewell Messages for When a Colleague Is Leaving, It can be difficult to find the right words to say goodbye to a colleague who is leaving your team or moving on from the company. Since the pandemic began, Michele Lodin, vice president of total rewards with Los Angeles-based HR services firm Enspira, has seen companies add more mental health services "to diversify the types of treatment options available and to expand the network of providers.". Existing employees can go to the tables and ask their new coworkers questions. ), 50 Unforgettable Ways to Tell Your Husband Youre Pregnant. In this article we will go over what yo put in the new employee announcement, provide examples of an email, and ways to make the new employee feel welcomed. She is also a volunteer at [name of the organization, if applicable] and is a strong believer in [the cause].We believe that ABC would be an indispensable addition to the XYZ family. If you own your own business or have employees you supervise, be aware they may feel anxious about how your pregnancy may affect their personal work or how things will run when youre on leave. You should also enjoin the new hire to ask questions if they need clarification. Whether you use a template or create a unique message, people generally appreciate the opportunity to share in your joyous news. This Site is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to amazon.com. I would like to give [name of the gift] on this special occasion. At this time, she deserves special treatment, and we must take care of her needs. Congratulations to the proud parents, we are so happy for you. Mention the date from when you will be re-joining the office and taking over your duties. Congratulations on your new bundle of joy! Its also essential to include the new hire on that email list so that they know what was said. This will include recruitment, record maintenance, and payroll processing. Congratulations! Email Subject Line: Welcoming new team members at [Company_name] Hi all, I am very pleased to announce that our team is growing. A fun approach to new hires is to create a short questionnaire and have the employee complete it, and then share the answers. The survey received responses from 500 full-time employees and 500 HR representatives and senior leaders across the U.S. This all depends on your company, the size, and the culture. The whole family is doing great, and we'd be happy to welcome scheduled visitors starting (Date). You have successfully saved this page as a bookmark. For example, you can personally introduce a new employee to who they will be working with closely. var currentUrl = window.location.href.toLowerCase(); While financial planning was the least commonly offered benefit (cited by15 percent of HR respondents), it was one of the most desired benefits at companies not providing it (cited by25 percent of employees). "Without being able to hold the annual benefits fair, where employees can meet with vendors and get questions answered directly, benefits teams are spending more time responding to employee questions," Lodin said, often by holding online office hours and virtual education sessions. Whats the best professional advice youve ever been given. You want to make the email easy for others to read so they dont skim so much that they miss important information. including emergency/trauma, post-anesthesia, and deployment medicine. (Your Name) and the (Employee Parent's Last Name) Family. Im so happy for you! We are all so thrilled for you on the arrival of your newest family member! Sending you much love and warm wishes at this happy time. FMLA leave is limited to 12 weeks within a one-year period, and most women use it for their maternity leave. Mention how happy you are that you got this opportunity to enjoy motherhood. Home Letters Templates Inform Letters. A minimum of 30 days notice is required to qualify for maternity leave under FMLA. Talk a bit about your journey and how you are enjoying your motherhood now. Please call ahead before stopping by. This announcement is usually descriptive and long as it doubles up as an employee introduction. One way you can do this is by announcing the employees arrival before they start. If you have a more formal relationship with your coworker, then try one of these phrases: Wishing you and your family the absolute best at this exciting time! We want pictures of the little angel! Be direct in your letter's opening paragraph and explain why you're writing the letter and how long you intend to be away on parental leave. Employee needs and preferences have shifted during the pandemic and are likely to continue to do so. Ideally, new employee announcements. How Long Should Your Baby Sleep in Your Room? [First employee's full name] will join the [department/ team] on [start date] as our new [Job title. I cant believe he is finally here. How to Say 'Congratulations' When a New Baby Is Born, Welcoming a new baby into the world is a community affair. We heard that your newborn is the cutest one in the whole hospital! strategic values relating to expectations, 7+ Email Personalization Practices with Real Examples, 14 Reminder Email Examples For Every Situation (Templates), 11 Customer Survey Email Template Examples. Maybe they can give you a few interesting facts about themself. no later than the morning of the new recruit's first day. With our Free Forever plan you can send emails to up to 2,500 of your subscribers. Here are some human resources email address examples you can use: hrdepartment@domain.com. Everything you need to know about how and when to tell your boss you're pregnant. Though, as for internal emails to current employees, including your name in such emails is rather a decision to be polite. Paste the photo into the body of the email, preferably after providing the stats. Idea #4: Post a Photo of New Hires on the Office Wall. Aside from that, she has her packaged plan; with your help, shes likely to get into the game faster.Please join me in welcoming Joyce to the ABC Company.Regards.Director, People Operations[Name][Signature]. Before beginning [academic/schooling background], [employee name] attended [academic background] and was a graduate of the [graduation year]. Please try again later. If you announce your pregnancy to your boss over email, consider using the following template. They provide similar accommodations for non-pregnant employees who have limitations. TELUS Health offers free or discounted services to support your personal success and help with everyday challenges. Oh, youre the new guy. would have been a better saying.The new employee announcement email is important because it creates awareness. Keeping this part short, talk about how happy you are and how you are enjoying your motherhood phase. It could be embarrassing. Now, though, to help employees deal with the stress that's driving many to quit, employers are focusing on how unlimited PTO "can help support leadership messaging to employees about taking time off, even if it's for a staycation to rest and refresh. Shes competed in more than 20 rodeos and has won several awards for tie-down calf roping. Minted birth announcements are elegant and affordable starting at just over $1 per card. When selecting a photo to share, What To Expect suggests opting for a close-up shot that is clear. If you are close enough and feel that a greeting card or email is not enough, then the best way to find a gift is to look at their list of baby shower gifts on the registry. Born on (Birth Date), he weighed (Birth Weight) and measured (Birth Height). If you plan to take a lengthy maternity leave, it takes quite a bit of planning, so it is a common courtesy to notify coworkers who may be affected to give them a reasonable amount of time to plan for your absence. We just heard the wonderful news today, and are all so excited for you. Employees' preferences for benefits have changed. There are so many people to tell about the arrival of your new baby, it can seem impossible to make sure you share with everyone. I can be reached via email at (Parent Email Address), phone at (Parent Phone Number), or by mail at (Parent Address). They may wonder if theyll have to take on more work or if youll return after your baby is born. I know, hard to believe, right? Questions like the following can be fun and great conversation starters: Where would you like to travel somewhere youve never been? This should help us reach our revenue and reach goals for 2021. Yes, you should announce a new employee to current staff when they start. This bridges the communication gap and assures the new hire that her needs will get an immediate response whenever she reaches out through that channel. Cheap birth announcements are still simple to create and can include any of the email announcement wording suggestions. 82% of organizations with a strong onboarding process improve new hire retention. Write your full name and mention the department in which you are working. Such messages should be meaningful but also maintain a professional, When Do Babies Start Sleeping Through the Night? Some examples of accommodations for pregnancy-related limitations include: Your employer is not allowed to charge you for any costs associated with your accommodation or reduce your pay as long as you are still doing your regular job. Subject Line: Help us welcome Nancy Newton to our team! Im very pleased to announce that Nancy Newton will be joining our Human Resources Department here at Willowbury Industries on January 2, 2021. She will begin her journey with us on the 16th of December 2020.As the policy analyst, Joyces responsibilities will include [information about what she will be doing]. You can ask for a temporary reassignment, reduced hours, or light duty but you may also be subject to reduced pay if you are no longer doing your regular job. 4 Ways To Congratulate A Coworker who just had a baby Depending on how close you are to your coworker and your individual work environment, you can celebrate the new arrival in a number of ways, including: While Nancy tells us shes excited to be back in her hometown and near family, she will miss the rodeo. Now that you know what a new employee announcement email is and can differentiate it from a new hire welcome email, this is the right time to grab a welcome email template and start welcoming your new hires. I have attached my most recent photo for your review. Before the pandemic, she said, unlimited PTO had a "reputation of reducing the actual amount of time employees took away from work." To: All Staff Subject: Stork Market Boom! Posted Thursday, February 23, 2023. While you can use a template, there are still going to be some differences. With everything going on around us, it may be beneficial to talk to a trained professional. Take a moment to stop by and welcome her to the company.Joyce is a seasoned traveler and amateur photographer with plenty of stories to share. Join this group Muslin drool bib In the conclusion, say thank you that you are granted leaves and mention when will you re-joining your duties again. Enjoy this special time with your newest addition and I wish you a lifetime of happiness together. How do you hide some of the more subtle pregnancy symptoms that may be a dead giveaway? The nice thing about sending a new baby card is that it will have a prewritten message inside which can help you to find the right words. This is because the new hire understands she is a part of a new work family now, as the announcement email eases her into the new workplace. Idea #2: Make a New Hire Announcement via Email. You are going to make amazing parents and we all wish you good luck with your new little family! These results point to the importance of seeking input from employees about what they value and recognizing the variation that exists among generations, length of service, income level and gender. Upcoming Exclusive Columbia University Webinar. To: All Staff Subject: It's A Boy! Well-wishers are welcome to text or email (Name of Parent Employee). When Should I Announce My Pregnancy at Work? Joyce will participate in employee onboarding activities for her first few weeks on the job.Joyce will work closely with [insert co-worker name], who will serve as her official mentor. Youll probably have to do a bit of tweaking to make it work, but you will want to get some of the same points down each time. You can learn about the specific regulations of your state here. A new employee announcement is a critical step in the onboarding process that serves two purposes: (1) it helps your new hire feel welcomed to the team and company and (2) it ensures that your current employees know about the new hire's arrival. Pregnancy is about 40 weeks overall, announcing it at about 14 weeks allows your work to prepare for your departure for a good 26 weeks or about 6 months. Send your baby birth announcement text messages in a multimedia group text to everyone at work. It's essential that all employees, not just those on the new hire's team, get the opportunity to get to know their new coworker. A list of tasks you intend to do to help prepare for your maternity leave coverage. Kara Hoogensen, senior vice president of specialty benefits at the Principal Financial Group, said employee assistance programs (EAPs), telehealth and mental health programs are among the top benefits that employers plan to increase this year "to attract and retain employees, and to improve satisfaction and employee experience." These Three Words Describe Me in The Best Way. He/She has previously worked at/in [work . Writing a new hire welcome message goes beyond the regular congratulations, welcome to the team.. Lodin pointed to unlimited paid time off (PTO) as an example of a benefit that is now viewed through a different frame of reference. I have some great news. Michele is a mom and aunt that has 15 years experience in children's programming coordinating daily activities, lesson planning, and leading lessons for infants. [Employee name] will be joining us next [Start date] as the [Job title] and taking over our [job position]. With great pleasure and delight, I announce that [mention the full name of the employee] has become a mother and has given birth to a sweet [mention the relevant gender] child. When communicating the ins and outs of employee benefits to workers who may be far-flung and struggling with new work/life challenges, keep in mind that offerings will be valued differently by. Here is an example wording for the announcement of a new staff: Dear Staff: I am glad to announce that Jane Doe is joining our team starting on June 1. Employers should not assume that employees appreciate or even are fully aware of all the benefits available to them. Were super excited that ABC welcomes another strong talent.As youre able, please take some time to introduce yourself to Joyce and join me as we welcome our newest team member.Regards.Director, People Operations[Name][Signature], Hello Team,Im pleased to announce that Joyce Abraham will join us as a Policy Analyst. Do you and baby need some shut-eye? Mentioning your full name, the department, and the post, write that you conceived on (mention the date). Seriously though, enjoy your tiny tot and your new life together! Need help with a specific HR issue like coronavirus or FLSA? Sincerely, Most women choose to wait until after the first trimester when their risk of miscarriage drops significantly. The days after a baby is born can be overwhelming and exhausting for new parents. Write the date from when you will be resuming your duties again. Mom, dad, and baby are doing great and expect to arrive home on (Date). Speaking from someone who has been on the receiving end of coworker well wishes two times, it truly is the thought that counts. Want to know how to congratulate a coworker on a new baby and be unique at the same time? So, we put out a call for qualified individuals to fill the position. And shell directly report to [employee name. Make sure your team knows where and when they can say hello and welcome their new colleague. Diaper cakes are a classic baby shower gift and they are always a fun way to send new baby wishes to a friend or coworker. He/She weighed (Weight)! Enjoy this time with your new family! I wanted to notify you that I am currently pregnant with a due date of . That can make the new employee email announcement challenging to write. Sending an a new employee announcement helps current employees prepare and help the new employee feel welcomed. Owen McGab Enaohwo is the CEO and Co-Founder of SweetProcess; an easy-to-use and intuitive business process management software founded in 2013 that makes it possible for company executives and their employees to collaborate together to quickly document standard operating procedures, processes, and policies. Please accept this email and supporting photograph as an announcement of (Employee Name's) new baby. It is time for celebration. There are several ways on how to congratulate a coworker on the birth of their new baby. Keep your memo short, to one page if possible. In this post, we will look at some examples of new baby congratulations messages so you can use them as your own or as inspiration for your own heartfelt note. Please enroll little Jody in my health insurance, and let me know about the added cost. Members can get help with HR questions via phone, chat or email. Over the next few months, I plan to do the following: Of course, the date of the beginning of my leave may vary slightly due to the unpredictability of pregnancy, but I plan to give you as much notice as possible if any changes arise. Visitors are welcome beginning (Date). Idea #5: Give New Employees a Shout-out on Social Media. Subject line: Welcoming [Employee's name] to [Company name] / [department] Hi all, Let's give a warm welcome to [Employee's name] who will be joining us as a [Job title] on [Start date]. Why? We are so happy for the arrival of your healthy new baby. 2023 LoveToKnow Media. ), Seaside Sundays | How to Congratulate a Coworker on a New Baby, Fertility Prayer For A Friend {14 Miracle Prayers About Getting Pregnant}, Peppermint Sugar Scrub Recipe (Candy Cane Body Scrub). document.head.append(temp_style); You may be trying to access this site from a secured browser on the server. 13 dc 2005, NOC Letter of Society for Issuance of Passport, Difference Between Experience Letter and Service Certificate. Make sure your email is short, easily readable, and informative. On [date] at [time] she has become a mother of a [boy/girl]. SHRM Employment Law & Compliance Conference, Changing, Communicating Employee Benefits to Meet New Expectations, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences. Your little girl is here! Your new employee will feel less anxious and their co-workers will feel better prepared by knowing some basic things about their new team members. Other things that you can include: Does a new employee announcement have to be an email? Check with your boss to be sure you have permission to send out a mass email. In this article, Ill share 5 new employee announcement email template examples and help you understand how to plug them to fit your organization. To: Aldric@gmail.com Dear Mr. Aalin, Enjoy these precious early days, and dont worry about work everything is under control! Is Telehealth Really Saving Money for Employers? How about this cute baby plant and card delivered right to their door? No one is even talking about what happened in the Bachelor last night! I hope you love your time here. What To Buy A New Mom For Herself (Not Baby! One example of an email you can send to congratulate your coworker on their new baby is this: Dear [Coworker], I am excited to hear the wonderful news about your new baby! He/she boasts the following career highlights: Over the next several weeks, we will be working hard to train our newest recruit in snuggling, sleeping, and laughing. Best practices for new employee announcement emails This letter template has all the necessary details to guide you to structure the letter to inform the birth of your colleagues baby. Another way you can introduce a new employee is to schedule a team lunch or in a staff meeting. should be sent a few days prior. Hello everyone,Please lets welcome the new member of our organization:Joyce AbrahamJoyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. I'm sure you are both quite proud. Depending on the employee, you may also frame it as an opportunity for them to take on a more advanced role in the company, giving them the chance to prepare for career advancement. After congratulating the new hire, introduce her to highlight how she fits into your organization. Remember that if your coworker is on maternity leave, they may not have access to their work email. If communicating the ins and outs of employee benefits was difficult before the COVID-19 pandemic, it's even more so now, as employees are often far-flung and struggling with new work/life challenges. This new hire announcement can help other employees understand how they'll be working with . In most places I have worked, we pooled together for a gift and a card but if you want to send a card on your own to the new parents, then its a really thoughtful idea. Once youve notified the most critical people of your pregnancy, feel free to share the news more widely at a staff meeting or in an email. $('.container-footer').first().hide(); $("span.current-site").html("SHRM MENA "); if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { At least for a few weeks. Deciding how to congratulate a coworker on a new baby can be a bit of a minefield. Thoroughly train my replacements on how to do certain tasks. Mention the persons name and what they like to be called if its different than their name, Let everyone know when the person will start and where their desk is located, If youre doing any other welcome, let the team know when and where it is, Tell your employees who this person will be working with, their department, and job title, Include some information on the persons background, educational and/or profession, Let your team know the new hires title and what theyll be working on, If theyre willing to share something about their personal life, it can help people get to know them, Include a picture if they will provide one. Heres an email example that will make them definitely not miss the office watercooler! In Texas, she worked for LongHorn Industries as the Administrative Assistant before going to the University of Texas in Austin for her Bachelor of Science degree in Human Resources. Mention your position as well. AND your choice of 1 onesie with different slogans to pick from. 30 Cute &Modern PregnancyAnnouncement Ideas to Share the News. All free printables are for personal use only. Please feel free to reach out to me with any comments or questions via my about page. Parents.com suggests baby announcements should include basic information about the family and reflect its personality. We all know that we only hope for the best for her and to see her soon in the office. Information you might want to include in your new employee email announcement could be: Something about their educational/professional background, Something personal about the new employee, Where the new person will be located in the building, How to get in touch with the new employee. If the person is not as close with you, but still on your team or in your circle of friends, then a more formal message would be appropriate. I have scanned and attached his/ her birth certificate. ", Similarly, Amy O'Neill, vice president and director of health and well-being strategy at Liberty Mutual Insurance, points to a significant increase in the use of EAPs, noting that "3 out of 4 people who used our EAP program in 2020 did so for the first time.".